Terms of Service
Version 1.1 · Effective 28 July 2026
These Terms of Service ("Terms") are a legal agreement between Torq360 LLC, a Wyoming limited liability company ("Torq360", "we", "us"), operator of the BeltRise platform ("BeltRise", the "Service"), and the club, school, organization or person that registers for or uses BeltRise (the "Customer", "you"). By creating an account, clicking to accept, or using the Service, you agree to these Terms. If you are accepting on behalf of an organization, you confirm you are authorized to bind it.
1. The Service
BeltRise is a hosted software platform for managing martial arts and similar clubs, including membership and roster records, grading and curriculum, attendance, class scheduling, communications, a public club website, and (where enabled) fee and payment tools. We may add, change or remove features over time. We provide the Service on a software-as-a-service basis; we do not provide legal, tax, safeguarding or insurance advice.
2. Eligibility and accounts
You must be at least 18 to create a Customer account and run a club on BeltRise. You are responsible for the accuracy of your account information, for all activity under your account, and for keeping your login credentials secure. You must notify us promptly of any unauthorized use. Individual members, students and guardians may be given their own limited portal logins by the Customer; the Customer remains responsible for how those logins are used within its club.
3. Customer data and your responsibilities
"Customer Data" means the data you and your users put into BeltRise, including member and student records, guardian and emergency contacts, dates of birth, grading and attendance records, and any health, medical, safeguarding or photographic information you choose to record.
As between you and us, you own and are responsible for your Customer Data. For that data you act as the data controller and Torq360 acts as a data processor processing it on your instructions, as described in our Data Processing Agreement. In particular, you are responsible for: having a lawful basis to collect and use the personal data of your members, including obtaining any parental or guardian consent required for children before you enter a child's data into the Service; the accuracy of the data you enter; configuring access within your club appropriately; and complying with all laws that apply to you, including data-protection and child-safeguarding laws in your jurisdiction (such as COPPA in the United States, or UK GDPR / EU GDPR where applicable). You must not upload unlawful content, infringe others' rights, attempt to breach the security of the Service, or use BeltRise to send unlawful or unsolicited communications.
4. Fees, billing, renewal and free accounts
Some plans are free and some are paid. If you select a paid plan, you agree to the fees shown for that plan at sign-up or on our pricing page. Paid subscriptions are billed in advance through our payment processor (Stripe) on a recurring basis (monthly or annually, as selected) and automatically renew for successive periods until cancelled. Where offered, annual plans may be provided at a discount to the equivalent monthly rate; the discounted annual amount is charged upfront for the year. Fees are exclusive of taxes, which you are responsible for where applicable.
Renewal notice. For annual plans, we will send you a reminder before the plan auto-renews, at the email on your account, so you can cancel beforehand if you wish. You can cancel at any time from your account.
Cancellation and refunds. You may cancel a paid subscription at any time; cancellation takes effect at the end of the then-current billing period and stops future charges. Except where required by law, fees already paid are non-refundable and we do not provide refunds or credits for partial periods, downgrades, or unused time. We may change our fees or plans on reasonable notice, with changes taking effect at your next renewal.
Consumer cooling-off. If you are a consumer (for example, an individual instructor buying in a personal capacity) and applicable law gives you a cancellation or "cooling-off" right (such as the 14-day right under UK/EU distance-selling rules), you may cancel within that period for a refund, subject to that law. Where you ask us to begin providing the Service during the cooling-off period, you may owe a proportionate amount for what was provided before you cancelled.
Free and comp accounts. Free, trial or complimentary ("comp") accounts are provided as-is, may be limited in features or capacity, and may be changed or withdrawn at any time.
5. Payment processing and Stripe Connect
Card and payment processing is handled by Stripe under Stripe's own terms. We do not store full card numbers on our systems.
If you use BeltRise to take payments from your own members, you must onboard to Stripe (Stripe Connect), provide the identity and verification information Stripe requires ("KYC"), and accept Stripe's Connected Account Agreement. Stripe may hold, review or decline payouts under its own terms. You are responsible for any fees, chargebacks, refunds, holds or disputes arising from payments you take from your members through the Service; these are between you, your member and Stripe, and are not our responsibility.
6. Intellectual property
We and our licensors own all rights in the BeltRise platform, software, and branding. We grant you a limited, non-exclusive, non-transferable right to use the Service during your subscription. You retain all rights in your Customer Data. You grant us the limited right to host, process and display your Customer Data as needed to provide and support the Service. We may generate and use aggregated or de-identified account and usage telemetry (for example, feature-usage statistics and performance metrics) that does not identify you or any individual to operate, secure and improve the Service; we do not repurpose your members' personal records for our own purposes. If you send us feedback, we may use it without obligation to you.
7. Third-party services
The Service relies on third-party providers (for example, hosting, database, payments and AI features). Your use of features that depend on those providers may be subject to their terms, and we are not responsible for their acts or omissions beyond our own obligations to you.
8. AI features
Some features use AI to draft content, such as summaries, suggested messages, or a syllabus drafted from a document you upload. These are optional. We do not use your Customer Data, including member or student data, to train AI models, and our AI sub-processor does not use it to train its models. AI output can be wrong or incomplete; it is a draft for a person to review, and nothing is sent to your members automatically on your behalf. You are responsible for what you choose to send, and you should not rely on AI output for medical, legal or safeguarding decisions.
9. Warranties and disclaimer
We will provide the Service with reasonable skill and care. Except as expressly stated, the Service is provided "as is" and "as available", and we disclaim all other warranties, express or implied, including fitness for a particular purpose, and we do not warrant that the Service will be uninterrupted or error-free. You are responsible for keeping your own copies of data you need; while we take reasonable measures to protect data, we are not a system of record of last resort. You remain responsible for your own regulatory, safeguarding, licensing and insurance obligations; BeltRise supports those obligations but is not a substitute for them.
10. Limitation of liability
To the maximum extent permitted by law, neither party is liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenue, goodwill or data. Our total aggregate liability arising out of or relating to the Service or these Terms will not exceed the greater of (a) the average monthly fees you paid to us for the Service, calculated over the up-to-twelve (12) months before the event giving rise to the claim, or (b) forty-nine US dollars (US$49); the US$49 minimum applies only to keep this limit enforceable for free or complimentary accounts and is not an additional charge. Nothing in these Terms excludes or limits liability that cannot be excluded or limited by law.
11. Indemnity
You will defend and indemnify Torq360 against third-party claims arising from your Customer Data, your use of the Service in breach of these Terms, or your failure to obtain required consents (including parental consent for children's data). This indemnity does not apply to the extent a claim arises from our own breach of these Terms, our gross negligence, or our willful misconduct.
12. Term, termination and your data
These Terms apply while you use the Service. Either party may terminate for material breach not cured within a reasonable period; you may stop using and close your account at any time. We may suspend or limit the Service if reasonably necessary to protect the Service, other customers, or to comply with law, or for non-payment. On termination you may export your Customer Data for 30 days, after which we delete or de-identify it as described in our Privacy Policy and Data Processing Agreement, except where retention is required by law.
13. Changes to these Terms
We may update these Terms from time to time. If we make material changes we will give reasonable notice (for example by email or in the Service), and the version and date at the top will change. Continued use after changes take effect means you accept the updated Terms. The version and date you accepted at signup are recorded on your account.
14. Governing law and disputes
These Terms are governed by the laws of the State of Wyoming, USA, without regard to its conflict-of-laws rules. The parties submit to the courts located in Wyoming for any dispute, subject to any mandatory consumer protections and any non-waivable rights that apply to you in your country of residence.
15. General
These Terms, together with the Privacy Policy and Data Processing Agreement, are the entire agreement between the parties on this subject. If any provision is unenforceable, the rest remains in effect. Neither party may assign these Terms without the other's consent, except to a successor of its business. Failure to enforce a provision is not a waiver.
16. Contact
Questions about these Terms: [email protected]. Torq360 LLC, 30 N Gould St, Ste N, Sheridan, WY 82801, USA.